CEO's Executive Assistant

Job description

Location: Damietta & Cairo, with occasional international travel.

Department: Executive Office

Job Type: Full-Time

Job Summary:

We are seeking a highly organized and detail-oriented Secretary/Personal Assistant to support the CEO of our group of companies. This role requires a proactive individual capable of managing complex schedules, confidential information, and multiple priorities across diverse business units. The ideal candidate will be a key liaison between the CEO, executive team, and external parties, ensuring seamless operations and effective communication.

Key Responsibilities:

• Schedule Management: Coordinate the CEO’s calendar, including meetings, conferences, and travel, while prioritizing commitments and resolving scheduling conflicts.
• Communication Support: Draft and manage correspondence (emails, letters, reports) on behalf of the CEO, ensuring clarity and professionalism.
• Meeting Coordination: Organize executive meetings, prepare agendas, take minutes, and follow up on action items.
• Travel Arrangements: Plan domestic and international travel, including bookings, itineraries, and logistical support.
• Document Management: Maintain organized digital and physical records of critical documents, contracts, and reports.
• Stakeholder Liaison: Facilitate communication between the CEO, board members, executives, and external partners.
• Special Projects: Assist with strategic initiatives, research, and ad-hoc tasks as assigned by the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• 3+ years of experience in executive support, preferably in a corporate or multi-entity environment.
• Previous experience in HR is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook), G Suite, and calendar management tools.
• Excellent written and verbal communication skills in English.

Working Conditions:

• Full-time position with potential for overtime or flexible hours.
• Dynamic, high-pressure environment requiring resilience and composure.
• The role requires a presence in both Cairo and Damietta, with occasional international travel.
• Having accommodation in both Cairo and Damietta is highly welcomed.