Administrative Assistant – Treasury/Markets
Administrative Assistant – Treasury/Markets
Full time Egypt
Career Level Experienced - Non Manager Experience 3 Years Gender MaleFemale Industry Administration Qualifications Degree Bachelor
Job Detail
Job Description
EgyBell is hiring Administrative Assistant – Treasury/Markets for a multinational financial organization.
Main Responsibilities
Travel administration
– Coordinate travel activity for the department and various incoming treasury delegations in accordance with the Bank’s travel policy.
– Assist MD-TRMA in preparing and submitting the travel and other business expenses i.e., petty cash, refund claims etc.
Meeting and conference calls
– Producing, team-meeting deliberations minutes
– Organize conference calls related to the treasury department activities
– Receives and coordinate inquiries on behalf of the treasury department as may be required
Invoice administration
– Prepares invoices for departmental activities following the Bank’s procurement guidelines
– Tracking department expenses
Filling administration
– Implement and maintain a standardized filing, indexing, archiving and document management system
– Scanning all back-up documents and uploading them to specific deals in the system
Administration of Credit Card
– Assist D-TRMA in preparing and submitting credit card forms
– Manage the use of the treasury department credit card
– Manage the credit card procurement process for the bank
Events administration
– Prepares invitation letters for treasury relationships banks
– Champion the hosting of all treasury visitors
– Coordinate logistics of events, meetings, conferences, cocktails, lunches, dinners etc
– Champion travel arrangements, accommodation, catering, airport transfers and informing concerned staff for all treasury related activities
Other administration tasks
– Support the department team with administrative and clerical tasks as may be required
– Handle all courier related tasks
– Manage and handle the department’s leave/absence plan
– Manage the supply of stationary
– And any other duties as may be assigned to the jobholder by the senior management from time to time.
Compliance Responsibilities
● Understand and adhere to the Bank’s AML, Regulatory and Conduct Compliance policies and procedures, notably;
– Staff Handbook (has code of conduct provisions)
– Anti-Money Laundering (AML)
– Conflicts of Interest and Policies on Staff Involvement in External Engagements/Activities
– Anti-Bribery & Corruption
– Insider Trading Guidelines
Qualifications:
• Bachelor’s Degree in a related field.
• Minimum of 3 years of experience in a related area.
• Excellent English level (spoken & written).
• Excellent computer skills especially in MS Word, Excel and PowerPoint.
• Proficiency in use of treasury and risk management systems
• Ability to communicate and function in a culturally diverse, change-oriented setting
Required skills
