Education & Work Experience Bachelor's Degree - 2 year(s) experience OR High School certificate- 5 year(s) experience Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The Egyptian Red Sea Initiative (ERSI) is an important new programme that aims to reduce drivers of coral reef degradation while simultaneously developing new finance sources and mechanisms for reefpositive business and livelihoods. To ensure that the Egyptian Red Sea region’s coral reefs continue to provide vital ecological and socio-economic services, the programme will also advance science on coral reef resilience, identify and protect climate refugia, and implement sustainable financing mechanisms for Marine Protected Areas (MPAs) that harbour critical coral reef ecosystems.*
Through the establishment and operationalization of a new Egyptian Fund for Coral Reefs (EFCR), which will leverage finance for reef-positive businesses that support conservation, economic development, community livelihoods, and enhanced community resilience to climate change, the programme will accelerate the development of reef-positive business models, especially in the ecotourism, sustainable fisheries, and waste management sectors.
With additional finance for conservation and investment from the private sector, the programme is expected to leverage at least an additional USD 45 million in grants through the Egyptian Fund for Coral Reefs (EFCR) to support coral reef conservation in the Egyptian Red Sea. Duties and Responsibilities The Admin Assistant will be responsible for providing support to the project on a day-to-day basis to cover administration & finance functions such as general project administration, tracking expenses, procurement, and organisation of outreach activities.
Management
Provide support with all administrative and financial requirements of the project, especially those related to project funding and accounting Assist in ensuring that project is executed in a timely and appropriate manner. Facilitate, guide and monitor the work of the national ERSI team; manage payment schedules. Assist in project related activities, including planning for meetings, local and national consultations, trips, and other project related activities. Ensure all national and international travel is organized smoothly. Document and share records of meetings, decisions, actions, etc. Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations. Any other duties assigned by the National ERSI Leader or National Project Coordinator that have direct relevance to the project.
Financial Oversight
Manage the project budget, oversee procurement and accounting, together with the UNDP Country Office and the global ERSI Team. Ensure financial resources are disbursed on time to implementing partners. Maintain records of expenditures and collaborate in financial reporting.
Key deliverables (products and processes):
Develop calculations for the development of the annual workplan/budget. Handle all required procurement processes, requisitions, and purchase orders, ensuring compliance with UNDP rules and regulations. Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure. Take care of all logistical matters to organise the inception workshop, consultation workshops and any meetings as required. Regularly update of the procurement plan and contacts list. Take care of all travel arrangements for national travel/missions and participants to national level workshops. Handle all travel for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/changes of travel arrangements are communicated to the global ERSI team immediately.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional arrangement:
The Project Management Unit (PMU) will consist of a Project Manager, a Finance Officer, a Coordinator, an Administrative Officer and a driver. The Administrative Assistant (this position) will be responsible for providing back-office/administrative support to the Project Lead and National Project Coordinator.
Competencies Core:
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Management
Operations Management Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
Knowledge of relevant concepts and mechanisms
Administration & Operations
Events management (including retreats, trainings and meetings)
Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Procurement
Financial analysis
Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
General (across the functions)
Event planning and execution
Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
Procurement
Contract management
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Required Skills and Experience
Education: Secondary education is required University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
Experience:
Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience in administration, accounting, finance, business administration, or project administration is required. Experience in the use of computers, office software (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.
Required skills:
* Experience in coordinating and collaborating with international and national experts and institutio
