Administrative Assistant (Digital Banking)

Administrative Assistant (Digital Banking)

Administrative Assistant (Digital Banking)

Full time Egypt
Career Level Experienced - Non Manager Experience 2 Years Gender MaleFemale Industry Administration Qualifications Degree Bachelor

Job Detail

Job Description

EgyBell is hiring Administrative Assistant (Digital Banking/Group Support) for a multinational financial organization.
Key Responsibilities:
Administrative Support
• Schedule and organise meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Manage the Head of Department/Unit calendar to ensure efficient time management.
• Handle travel arrangements, including booking flights, accommodation, and transportation.
• Ensure proper documentation and filing of team records and correspondence.
Vendor and Partner Management
• Serve as the primary point of contact for vendors and partners.
• Coordinate with vendors to ensure timely delivery of services and compliance with contracts.
• Maintain a database of key vendors, partners, and stakeholders.
• Assist in contract renewals, evaluations, and partner relationship management.
Finance and Invoicing
• Submit, track, and process invoices in alignment with Bank policies.
• Ensure timely follow-up on payments and maintain accurate records of financial transactions.
• Collaborate with the finance department to resolve any discrepancies.
Procurement Support
• Coordinate procurement activities, including preparing purchase requisitions and vendor onboarding.
• Track and monitor the procurement process to ensure timely delivery.
• Ensure compliance with Bank procurement policies and procedures.
Office Management
• Oversee office affairs, ensuring an efficient and professional working environment.
• Monitor and replenish office supplies as needed.
• Coordinate maintenance and service requests to ensure smooth operations.
Presentation and Reporting Support
• Assist in preparing presentations, reports, and other materials for internal and external meetings.
• Conduct research and gather data to support strategic initiatives and presentations.
• Support other administrative tasks as required to enhance team productivity and efficiency.
Compliance Responsibilities
Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field.
Proficient in speaking and writing English.
2+ years of experience in an administrative, coordination, or analyst role.
Prior experience in vendor management, procurement, or office administration is an advantage.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of procurement or invoicing systems is a plus.
Excellent verbal and written communication.
Required skills