Administrative Assistant

Administrative Assistant

Administrative Assistant

Full time Egypt
Career Level Experienced - Non Manager Experience 4 Years Gender MaleFemale Industry Banking Qualifications Degree Bachelor

Job Detail

Job Description

EgyBell is hiring an Admin Assistant for a diplomatic entity located in Heliopolis.

Vision & Purpose:

The primary responsibility of the Admin Assistant position is to ensure the effective and efficient delivery of technical and administrative support to the various teams within the Client Relations department

Nature & Scope:

This position demands a high degree of organizational skills, attention to detail, and the ability to handle multiple priorities simultaneously. It calls for a proactive approach to problem-solving and an aptitude for managing administrative processes efficiently. The role is designed for an individual who thrives in a collaborative and high-pressure environment, bringing both administrative expertise and support to the department.

Duties & Responsibilities :

1-Assist the SM-CLRE (Business Support) by providing comprehensive support for the department’s business development activities. This includes delivering a range of administrative, secretarial, and clerical services to Client Relations, Business Units, and other Branch Officers as needed.
2-Assist in arranging conference calls or physical meetings, preparing Meeting minutes, Call memos, Terms of Reference and Back to Office Reports for Team members’ missions (under supervision of Line Managers).
3-Coordinate HQ and branches workflow and communication as needed among the department, and other external parties including Bank clients and outside service contractors. Respond to miscellaneous requests for information
4-Prepare consolidated CLRE reports that incorporate inputs from headquarters and all branch reports for review by the SM-CLRE Business Support. Ensure that these reports are submitted within the established deadlines
5-Required to support MD-CLRE and the other members of the team in performing all administrative matters related to the department, including but not limited to:
6-Assisting in the planning and preparation of meetings and conferences for the department as well as coordinate travel arrangements with the Administrative Services department.
7-Assist the department Head in organizing his diary, including meetings travel plans and other activities required for the efficient conduct of business.
8-Prepares invoices and petty cash for departmental purchases following the Bank’s procurement guidelines.
9-Maintain the general filing system for the correspondence and documentation generated from the activities mentioned above in line with the standard filing system for the Bank.
10-Support the department team with administrative tasks as may be required including typing, filing, proofreading and data entry.
11-Manage required contacts and correspondence internally between departments.
12-Manage Department’s External Stakeholders database
13-In collaboration with the Protocol Team, assists in organizing Roadshows, Workshops, Conferences, Seminars and Trainings
14-Perform any other duties as may be assigned by MD-CLRE and/or his delegate and Bank management.

Requirements:

Bachelor’s degree in business administration, Banking, Finance or another relevant field from a recognized University. Minimum of 4 years working experience in a similar role or a job Demonstrable analytical, sales, organizational and planning skills. Excellent Command of English Good research and analytical skills with an ability to produce high standard reports Experienced with the Salesforce or similar CRM platforms Professional Microsoft Office skills: Word, Excel and Power point Ability to communicate and function in a culturally diverse and change oriented setting with good knowledge of banking practices in Africa Ability to complete tasks to acceptable standards without supervision Willingness to work hard and to devote extra time to complete the required tasks in a timely manner Ability to multitask and work under minimum supervision High level of integrity and confidentiality
Required skills