Admin & Office Manager

A growing FMCG company specializing in international trade, import/export operations, and product distribution is now hiring an Admin & Office Manager to oversee office administration, executive support, and operational coordination, ensuring smooth day-to-day business functions. 

Job Responsibilities include but are not limited to:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Manage office supplies, vendor contracts, and office maintenance to ensure seamless operations.
• Handle document control, filing systems, and business correspondence.
• Coordinate with IT, HR, and Finance departments for administrative support.
• Act as the main point of contact between the Deputy GM (Egypt), GM (UK), and other departments.
• Manage the GM’s and Deputy GM’s schedules, including meetings, travel, and communications.
• Prepare reports, presentations, and business documents as required.
• Handle confidential matters and sensitive business information professionally.
• Maintain professional communication with internal teams, external partners, and international stakeholders.
• Support coordination between Egypt and the UK headquarters to align business activities.
• Assist in drafting business correspondence, reports, and meeting minutes.
• Organize team meetings, client visits, and business events.
• Arrange travel logistics, hotel bookings, and visa processing for senior management.
• Ensure efficient coordination of video conferences and cross-border meetings.
• Ensure office policies and procedures align with company standards and legal regulations in Egypt.
• Identify opportunities to enhance office efficiency and implement improvements.

Job Requirements: 

• 3 to 5 years of experience in office management, administration, or executive support, preferably in the FMCG industry.
• English fluency is a must.
• Experience supporting senior executives in multinational companies.
• Strong communication, organizational and multitasking skills, with the ability to handle high-level administrative tasks.

Working Conditions:

• Working Hours: 10:00 AM to 6:00 PM
• Fridays & Saturdays are off
• Work Location: Sheikh Zayed, Cairo, Egypt. 

Benefits: 

• Competitive salary based on experience.
• Medical insurance coverage.
• Company-provided mobile phone & SIM card.
• Company laptop for work-related tasks.