Primary Job Function:
Assist the marketing team in handling administrative tasks, documentation, and vendor-handling responsibilities.
Core Job Responsibilities:
·Ensure proper and complete documentation for marketing activities, events, and materials production jobs.
·Optimize filing of documents and promotional materials, in a well-organized systematic order, digitally & hard copies, to allow easy access at any given time.
·Track promotional materials inventory, movement & invalidation dates.
·Initiate & follow-up the approvals of Promotional Requests, Business Travel Requests & Purchase Orders.
·Follow-up the settlement of invoices; including following-up with initiators and vendors to collect all the needed documents for the related activity.
·Internal follow-up with relevant stakeholders for timely vendors’ payment.
·Support in fulfilling the audit preparation requirements.
·Arrange required reservations for meetings, conferences, either local or international (Hotels, event venues & Air tickets, etc…).
·Organize required meetings, including meeting room reservations, AV equipment, coordination of meals.
·Take meeting minutes during team meetings and send them to the meeting attendees.
·Consolidate the monthly travel & field plans for the team and handle the related logistics & bookings.
·Raise Health Insurance claims for the team.
Skills & Job requirements:
·University graduate.
·Proficiency in English language.
·Proficiency in Microsoft Office & Adobe Apps.
·Effective communication & negotiation skills.
·Efficient problem-solving skills.
·Hard worker & self-motivated.
·Previous work experience in similar job, is not a must.
The base pay for this position is
In specific locations, the pay range may vary from the range posted.