Procurement and Contracting officer

Job Description

Main Objective of the Position

As a Procurement and Contracting officer , you will have primary responsibility for the management and execution of Avertra’s activities relating to the Procurement, and Contracting lifecycle, , and various other Finance activities like compliance. This role liaises across multiple functions and departments and coordinates the flow of information between various levels of management. The position will also focus on continuous improvement to align procurement and contracting processes with requirements in a constantly changing environment.

Main Job Responsibilities:

General Responsibilities

• Lead in the development of operational procedures
• Continuously assist in updating and improving Avertra's processes as well as the supporting documents/guidelines
• Procurement Responsibilities
• Own Avertra’s Procure-to-Pay process, including design and documentation of all relevant policies and process flows
• Ensure that all internal counterparties and stakeholders are trained and knowledgeable of all Procurement policies and procedures
• Act as primary point of contact for all Purchase Requestors and Approvers to ensure that requisitions are processed according to policy
• Review Purchase Orders and manage approvals of Purchase Orders
• Lead all activities relating to vendor management, including Vendor Risk Management
• Ensure that the Accounts Payable department is made aware of all outstanding commercial arrangements relating to Procurement

Contracting Responsibilities

• Own Avertra’s Contracting processes, including design and documentation of all relevant policies and process flows
• Ensure that all internal counterparties and stakeholders are trained and knowledgeable of all Contracting policies and procedures
• Act as primary point of contact for all internal parties involved in the contracting process to ensure that contracts are created, approved and executed according to policy
• Manage Avertra’s Contract Repository, ensuring that all contracts across the enterprise are archived appropriately and referenced in the ERP tool, wherever appropriate
• Create and manage standard templates for all required contract types
• Create and manage Delegation of Authority matrix and identify specific roles, responsibilities, and authorities relevant to each contract type
• Manage active contracts through their respective life cycles – ahead of expiration / renewal dates, alert appropriate internal parties and lead through renewal / cancellation decisioning.

Compliance Responsibilities and Tax Administration

• Legal compliance & external counsel engagement
• Compliance reviews & audits (includes SOC)
• Legal entity registration, coordinate with all parties in gathering required documents be the primary point of contact with the firms supporting us in the set up.
• Ensure that Avertra is aware of and compliant with tax obligations (local, state and federal) in all jurisdictions in which it operates
• Execute and manage tax filings with all necessary parties
• Ensure Avertra maintains appropriate registration and certifications in all jurisdictions in which it operates, as required
• Other Miscellaneous Responsibilities
• Maintain resource rate card / services are maintained in ERP