Initiate and manage inquiries of all kinds of raw material, products, machinery & equipment etc. needed to be purchased internationally.
Dealing all local purchase related matters.
Negotiation with vendors about price, terms of purchase & payment terms.
Process orders and arrange payments with coordination of accounts department.
Introduce freight forwarders with the approval of management.
Arrange new samples and substitute samples from other suppliers if required.
Perform day-to-day administrative tasks including complete records of vendors, purchase orders, confirmations, samples, approvals, necessary documents etc.
Ensure required stock levels of accessories and raw material for all running brands with coordination of concerned departments.
Suggest and introduce new / substitute suppliers with the approval of management where needed.
Reduce costs and improve process to increase the productivity which includes better prices, quality, freight and customs etc.
Prepare management information reports & comparative analysis to support strategic decision making.
Handle complains and quality issues with internal departments as well as with vendors in terms of optimum solution.
Coordinate with pre-production and legal department for registration of new products with Ministry of Environment and registration of HS (Harmonized System) Codes with Ministry of Commerce & Industry and Ministry of Environment.
Detailed negotiation with freight forwarders based on rates, terms and transit time etc.
Arrange all shipments through all modes i.e. road, air and sea with coordination of vendors and freight forwarders depending on business needs.
Continuously track and follow up of all shipments with vendors and freight forwarders.
Handling Certificate of Origin legalization and attestation matters with suppliers and customs.
Continuously track and follow up of shipment documents with vendors and freight forwarders.
Receive and review shipment documents from vendors to arrange custom clearance on time smoothly.
Follow up with forwarders for arrival notifications of all shipments and arrange payments upon receipt of this document for delivery orders for on time delivery in warehouse.
Solve issues arise i.e. missing / wrong information or document etc. to ensure timely delivery and avoid storage on goods.
Outsource Warehousing arrangement where needed.
Prepare, verify and submit documents for received shipments and coordinate with relative departments for cost calculations.
