Internship for Ships Agency Administrator role page is loaded
Internship for Ships Agency Administrator role
locationsBahrain posted onPosted 21 Days Ago job requisition idJOBREQ\_8947 Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Key tasks opportunity:
Vessel Agency
To ensure the vessel documents are processed in a timely manner and avoid delays. Assist the crewing offices with crew changes, arranging taxis, hotels and immigration formalities. Arranging doctor, dentist or other crew requirements Ordering of pilots and tugs and keeping the Berthing team and Operations aware of delays or other operational matters Coordination of ships spares arriving or leaving a vessel Liaising with 3rd party agencies where required
Disbursement Account Processing
Process and prepare Disbursement accounts from the preliminary stage to the final, carefully checking for accuracy, with reference to Disbursement account checklist. Receive, read carefully and take appropriate actions, when required, with any e-mail, fax and/or messages related to attendance of vessel that could affect the disbursement accounts. Ensure completeness and accuracy of supplier invoices received for job file/voyage and prepare relevant disbursement accounts. Check coding on supplier invoices to ensure correct category and enter any corrections in the system if necessary. Work closely with agents on any discrepancies and obtaining approvals on DA’s. Prepare the final disbursement account (D/A) reflecting the appropriate accounting and financial transactions along with supported invoices in accordance with the statement of fact. Respond to any discrepancies and following up with the principle/s if any enquiry occurs and give a very clear and timely explanation. Prepare timely statement of accounts to principles along with final D/A’s and follow up on settlement of balances. Maintain proper day to day filing of accounting transactions.
Essential Criteria:
Graduate of International Logistics or similar course or field. Ability to work on own initiative and build good working relationships. Excellent communication, interpersonal and administrative skills. Effective planning and attention to detail is a must for this role. Excellent client relationship and customer service. IT literate, with experience from working with Excel, Word, Teams, CRM system, and other system applications and tools. Team player Results oriented. Ability to multitask. Methodological approach and be able to always demonstrate a professional manner, dealing with Wilhelmsen Port Services staff and vessel Masters/officers/crew. Ability to be flexible and meet strict deadlines. Must remain focused on prioritization of day-to-day emails and tasks. Excellent decision-making skills. Effective time management skills
We can offer:
Authentic onboarding experience. Full introduction to work. Apply Theoretical Knowledge in the actual work. Expand and improve Your Skills. Develop Professional Connections. Boost Your Resume / Portfolio Trainings which will support your personal and professional development. Opportunity to work in an international, diverse, and inclusive environment. In trend office tools
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