BD/Office Coordinator (Bahrani National)

Position Title: BD/Office Coordinator (Bahraini National)

Location: Manama - Bahrain

Job Summary:

The Office Coordinator will play a key role in ensuring the smooth operation of the office while providing critical support. This role involves managing administrative tasks, coordinating BD activities, and facilitating communication across departments to enhance operational efficiency and drive business growth.

General Description of Role and Responsibilities:

• Office Coordination:
  • Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
  • Manage office supplies, equipment, and inventory, ensuring availability and cost-effectiveness.
  • Act as the first point of contact for visitors, clients, and internal stakeholders.
  • Maintain and update office records, files, and documentation.
• Business Development Support:
  • Assist the VP and BD Teamin preparing presentations, proposals, and client documentation.
  • Identify new clients, new tenders and market research of projects in the pipeline.
  • Coordinate meetings, appointments, and travel arrangements for the VP and BD team.
  • Maintain and update the CRM system, ensuring accurate and timely entry of BD-related information.
  • Research market trends, competitor activities, and potential clients to provide insights to the BD team.
  • Support the planning and execution of client meetings, events, and workshops.
• Communication and Collaboration:
  • Facilitate communication between the BD team and other departments, ensuring alignment on projects and deadlines.
  • Draft and distribute internal and external communications, including emails, reports, and meeting agendas.
  • Handle correspondence and inquiries related to BD activities promptly and professionally.
• Reporting and Analytics:
  • Compile and maintain BD reports, including pipeline updates and performance metrics.
  • Monitor deadlines and follow up on action items related to BD initiatives.

Qualifications, Experience, Knowledge and Skills:

• Bachelors degree in Business Administration, Marketing, or a related field is preferred.
• Previous experience in office coordination, administrative support, or a similar role.
• Familiarity with business development processes and tools, such as CRM systems, is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Attention to detail and a proactive approach to problem-solving.

Work Environment:

This role will be office-based and may require frequent support for external client meetings or events. Flexibility and a collaborative mindset are essential for success in this position.