Document Controller / Administrator

About Us:

dpa Lighting Consultants is a leading lighting consultancy practice dedicated to creating innovative and sustainable lighting solutions for our clients. With a strong commitment to excellence, we specialize in delivering aesthetically pleasing, energy-efficient lighting designs that enhance the built environment. As we continue to grow and expand our operations, we are seeking a Document Controller / Administrator to join our dynamic team.

Position Overview:

As a Document Controller / Administrator at dpa, you will play a crucial role in ensuring the efficient management and organization of project documentation, enabling our team to deliver high-quality lighting solutions. You will be responsible for maintaining accurate records, coordinating document workflows, and supporting administrative tasks to keep projects on track and within budget.

Key Responsibilities:

Document Control:

• Establish and maintain an organized and accessible document filing system.
• Receive, log, and distribute incoming project documents, including drawings, specifications, contracts, and correspondence.
• Ensure documents are accurately labeled, versioned, and filed according to company standards.
• Monitor document change requests and track revisions to ensure accuracy and completeness.
• Collaborate with project teams to manage document review and approval processes.

Administrative Support:

• Assist in scheduling and coordinating meetings, appointments, and project milestones.
• Prepare and distribute project status reports and updates to team members and clients.
• Support procurement activities by tracking orders and maintaining supplier documentation.
• Handle general administrative tasks such as data entry, correspondence, and phone/email communications.

Communication:

• Act as a liaison between project teams, clients, and external partners, facilitating the exchange of project-related information.
• Maintain clear and open lines of communication regarding document status and project progress.
• Respond promptly to document-related queries and requests.