Job Description
Job Purpose / Objective
Responsible for performing secretarial and administrative duties in the respective office under close supervision of the line manager.
Key Responsibilities / Accountabilities
- Provide administrative function on behalf of HOD and following up on all identified issues.
- Take lead responsibility for filing and keeping of all Policies/ Procedures / Job descriptions / forms.
- Responsible for organizing, typing, distribution and filing of all correspondence, reports, minutes and records relating to the department.
- Implement and maintain filing systems within the Department.
- Serve as efficient and courteous receptionist in receiving and organizing the visitors.
- Maintain professional communication skills by answering telephone calls and dealing with inquiries.
- Serve as coordinator in arranging and organizing all related department meetings.
- Attend meetings as required and takes minutes as directed.
- Maintain confidentiality at all times.
- Responsible for maintaining Office supplies at an acceptable level.
- Serve as time keeper of staff, and respective functions.
- Responsible for monthly timesheet summary of all department staff.
- Provide monthly and quarterly patient/procedure statistics reports.
- Responsible in delivering / coordinating / communicating of all correct and important issues/memos related to the staff in accordance to the supervision of the HOD.
- Assist New Arrival Staff; distributing Job Description and Competencies.
- Assist and answering staff inquiries based on HMG / Nursing Policy as needed.
- Perform photocopying and logging duties as required.
- Participate in person-centered care initiatives undertaken by HMG.
- Enrich patient experience with compassion, respect and dignity.
- Perform other applicable task and duties assigned within the realm of his knowledge, skill and abilities.
Education/ Professional Qualification
Experience
- Minimum (3) years of experience as secretary.
Job Details
- Job Location
- Saudi Arabia
- Company Industry
- Other Business Support Services
- Company Type
- Unspecified
- Employment Type
- Unspecified
- Monthly Salary Range
- Unspecified
- Number of Vacancies
- Unspecified