Sales Admin Assistant - Multan

Overview To provide a key support function between the Snacks Sales team and the other functions of the organization Responsibilities · Develop and maintain positive employee relations to create strong employee engagement · Maintain strong liaison with Administration department to identify & fill key gaps to help improve time lags for the sales team · Arrange, coordinate and facilitate logistics for the commercial team at a national level · Vendors claims management and follow up with Finance to ensure timely payments · Handle the Health Insurance & claims process of frontline sales employees · Manage, maintain and track leave records of the sales team · Single contact point for all internal employee request forms related to relocation, new hires, asset replacements, procurements ; ensure completion & timely submission to admin & finance department · Vendor selection &role assignment for all Sales activities and events · Prepare proposals through costing analysis, vendor selection and seeking information from third parties for all social events · Actively liaison with all departments –Finance, Admin, Supply Chain, HR for all of the above HR Responsibility · Create and maintain updated organograms and organization charts · Assist HRM in presentations & data collection & consolidation · Support HRM during Performance Management Process - gather PDRs from national sales population within BU timelines – Mid year & FPR · Liaison with Area Managers and TSOs to gather & ensure all PDR documentation is complete · Facilitate the HR Commercial Manager logistically in arranging all sales events · Liaison with all external vendors to assist HRM organize trainings & other events · Support HRM in the hiring process i.e. Schedule interviews with candidates, consolidate feedback forms · Gather all new hire forms and ensure completed forms are duly approved and communicated to Admin & Finance team · Gather data for HRMS to reflect accurate employee records · Liaison with HR controls team to maintain & update all employee records · Coordinate on-boarding logistics for new hires including flights, hotel stay · Assisting the HR Commercial Manager in the Summer Internship program. i.e. stipend calculation, maintaining intern evaluation records and organizing final presentations · Assist HRM in all core processes – AOP, People Plan, recruitment, training & monthly report submissions Qualifications Knowledge/Skill Experience Competencies · University Graduate · Good English and Urdu language skills · Strong computer skills (Word, excel, powerpoint, outlook crucial) · 1-2 years of experience in sales admin role · Ability to analyze & extract from large amounts of data · Good team player, collaborative · Able to multi-task under high pressure situations · Flexibility and endurance in a challenging environment