Field Logistics Representative

Location: Noida Berger Tower, IndiaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.Present in India since 1953, Thales is headquartered in Noida, Uttar Pradesh, and has operational offices and sites spread across Bengaluru, Delhi, Gurugram, Hyderabad, Mumbai, Pune among others. Over 1800 employees are working with Thales and its joint ventures in India. Since the beginning, Thales has been playing an essential role in India’s growth story by sharing its technologies and expertise in Defence, Transport, Aerospace and Digital Identity and Security markets.

Administration

Minimum 5-6 years of work experience in site administration & facilities.

Experience in managing the multi-tenanted building and dealing with landlord + maintenance teams.

Expertise in soft skills including management of site security, physical security, security systems including CCTV and access systems, housekeeping and office maintenance including zeal to drive innovation, transformation, change and efficiency strategically within organization.

Understanding of Building infrastructure & back up source to provide non-stop service to the site in regards of Electrical, Water, power redundancy, Building Genset failures, electrical panel failures, Earthing, Air Conditioning etc.

Day to Day Office Facilities and Maintenance, Vendor Management & rate contracts.

Should have good understanding of critical infrastructure like UPS, VRV, PAC Fire System, WLD, Humidity control and HEPA filters given technical work site etc..

Make sure to take care of security of office employees at site, manage accidents, issues and complaints, and handle medical emergencies for the office through continuous improvements.

Take initiatives including the use of technology to improve site efficiencies, managing KPIs, and continuous improvement in administration operations.

Propose & Implement cost-saving measures at site.

Stakeholder Management

Ensure all site-related compliances are checked and adhered.

Exemplary behavior in regards with Business Ethics and patience levels.

Must exercise solid judgment and perform as a team player while executing duties.

Must possess excellent interpersonal and written communication skills, and be detail and results-oriented.

Demonstrated ability to interface with employees at all levels in the organization.

Problem Solving Approach, highly organized and analytical strong work ethic.

Possess a collaborative personality and be open to suggestions.

Proficiency in MS- Office, Outlook.

Logistic Receiving and Shipping

Receiving of unserviceable parts

Receiving of serviceable subcon parts returning

Receiving of SRU/PPT for bonded store

Management of Quarantine (include highlighting & photo-taking on any discrepancy or anomaly on physical detected to C3 / SCM team in-charge for incoming)

Final Packing for Export / Shipment

Serviceable unit shipping out

Unserviceable unit subcon out

Export Control

Handling of DG

Inventory post out for approved out-going order shipment

Shipment Booking and Arrangement

Filing of all related shipping / incoming document

Packaging material & stationery (e.g. papers, printer cartridge, etc) monitoring and replenishment

Workplace 5S

Monitoring and arrangement of calibration / servicing for essential equipment (e.g. weighing scale, material handling equipment, if any)  

Back Office

In-Shop Order Creation

Out-of-shop Order Creation + PO creation

Invoicing

Order Closure and goods receipt

Request for Scrap of SE Asia Stocks (Eg. BER units - Raise Remedy Force)

ZSN (PN + SN creation in SAP)

Workflow Requests (send workflow requests to France for PN extension, plant extension, etc)

Highlighting of document / data discrepancy issue (from customer incoming) to C3/Exchange Team

Request to Finance for unblocking  (send email to Sandeep to release blockage)

Filing of documents

Bonded Store

Moving the parts to the workshop

Picking

GR for new incoming & Binning to storage

Inventory Management (e.g. Inventory Storage 5S, Cycle-count, Support Inventory Audit, etc)

Issuing of serviceable PPT/SRU to the workshop

Exchange of serviceable PPT/SRU back to the bonded store

SRU Exchanged to Back Office processing

Inner packing for Sales Order (direct to customer) and transferring ready parts to Shipping station

Packaging material & stationery monitoring and replenishment

Monitoring and arrangement of calibration / servicing for essential equipment (e.g. weighing scale, material handling equipment, ESD packing station, if any) - SIN is monitored & arranged by M&T

Filing of all related Bonded store/order document

Scrap of PPT/SRU and LRU

General Responsibilities

Manage and optimize MRO inventory, ensuring adequate stock levels while minimizing excess.

Coordinate with vendors for procurement of MRO supplies, negotiating favorable terms and pricing.

Develop and implement efficient logistics strategies for timely delivery of materials and equipment.

Collaborate with internal departments to understand MRO requirements and streamline procurement processes.

Maintain accurate records of repair orders, Invoices, inventory, transactions

Identify cost-saving opportunities and implement strategies to enhance overall operational efficiency.

Oversee the maintenance of tools and equipment, ensuring they are in optimal working condition.

Collaborate with the finance team to manage budgetary aspects related to MRO activities.

Ensure compliance with safety regulations and industry standards in all MRO processes.

Ensure to adhere the timelines for different task like creation of repair orders / purchase orders.

Identify and record parts considered as "customer induced damage."

Raising Serviceable / Unserviceable tags.

Quarantine of goods with discrepancies.

Ensure packaging as per ATA standards of Line-Replaceable Units (LRUs) and components for onward handover

Produce and present various MRO reports including reports on order status, KPI’s

Requirements:

Education

Diploma/ Degree Some experience of aircraft components highly advantageous. Strong analytical and problem-solving skills with attention to detail. Excellent communication and negotiation abilities. Familiarity with inventory management software and logistics tools. Leadership skills with the ability to manage. Knowledge of safety regulations and best practices in MRO activities. Proactive approach to identifying process improvements and cost-saving opportunities

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!