Contracts Manager

Job Purpose:

Responsible for overseeing the entire contracts & proposals process, managing US Government Contracts, acquiring new business and service developments for USG sector. Sets departmental short- and long-term objectives and growth plans with reference to overall strategy to ensure business expansion and successful proposals.

Key Responsibilities include but are not limited to:

•      Develop and manage the department’s objectives, targets, and key performance indicators (KPI’s).

•      Ensure that financial measures are aligned with the development plans and are geared to achieving all business objectives.

•      Monitor government solicitation websites for new contract opportunities.

•      Perform market research on completive landscape and industry trends.

•    Manage proposals submission. Respond to Government and Contractor Requests for Proposal (RFPs), Requests for Quote (RFQs), and Requests for Information (RFIs), negotiate initial and change orders and terms and conditions, creating, reviewing, and submitting contract deliverables.

•      Review and interpret contracts specifications, deliverable requirements and terms and conditions for incorporation into proposals submittals.

•      Create and submit in-depth business proposals and responsible for leading team on all proposal efforts for all contract types, including, but not limited to, Blanket Purchase Agreements (BPAs), Indefinite Delivery Indefinite Quantity (IDIQs), Firm Fixed Price (FFP), etc.

•      Review contractual agreements terms and negotiate with clients/contractors to ensure contractual agreements are in the best interest of the company.

•      Provide guidance and knowledge on the Federal Acquisition Regulation (FAR), Défense Federal Acquisition Regulation (DFAR), and other United States (US) government regulations.

•      Manage the development of the proposal plan and coordinate the leads priory identified and qualified by the business development team.

•      Liaise with the Company’s General Counsel on legal matters as required.

•     Manage the cost control, planning management and document control activities for any project, ensuring that the relevant processes, tools and reports are adequate to provide effective controls of project status.

•      Ensure all contracts and subcontracts are properly managed and administered.

•      Coordinate with accounts to ensure that invoices are raised in a timely manner and that payments are collected promptly.

•      Develop risk management controls, systems and contingency plans.

•      Create contingency plans to manage crises acting as the focal point for the company’s business continuity plans.

•      Ensure Compliance with policies and procedures as applicable.

•      Provide support on all financial and contractual matters throughout the course of the work in the project.

•      Manage contract awareness, interpretation, and implementation.

•      Develop and implement policies and procedures for contract management. Monitoring compliance with established policies and procedures

•      Support internal auditing when situation demands. Maintaining contractual records and documentation for all projects.

•      Provide legal protection and risk management advice and guidance to management on contracts.

•      Manage key relationships between the Company and its customers, suppliers, and employees.

•      Management of the Risk Management process in proposals and contracts.

•      Provide regular training for the team and ensure a career path for all is in place.

•    Prepare and submit reports (daily, weekly, monthly, etc.) to Direct Management, as required, that cover all contracting activities and other related disciplines.